Personal skills audit: Definition and tips – TimeTrack Blog (2023)

A diverse, well-rounded skillset is essential for staying competitive in today’s world. Hard and soft skills play a vital role in today’s job market. As technology rapidly changes, we must stay up-to-date with our abilities – so why not get a head start by taking inventory of what already puts us ahead? A personal skills audit is a smart way to keep your career trajectory moving forward, whether you want to take on more senior roles or pivot into new industries.

Taking control of ones personal development can now open many doors for success. A team should continually evolve, garnering new skills and staying informed of industry trends. With a regular audit, businesses can ensure that their personnel stay engaged, agile and creative, poised to thrive in this ever-changing landscape.

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What is a personal skills audit?

A personal skills audit is the perfect tool to take stock of existing competencies, the skills you want to improve, and those needed to succeed.

Whether a person uses a rating scale of 0 to 5 or ranks their top 10 skills, this introspective process is a surefire way to identify strengths and areas for growth.

So, when is the perfect time to conduct a skills audit? It’s especially valuable during the early stages of your professional journey when applying for a dream job or considering a new career direction.

When you know your strengths, you know what sets you apart from other candidates. A skills audit can also help you find the perfect fit with companies that align with your goals, aspirations and values.

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Be proactive with a personal skills audit

Want that dream job? Audit your personal skills

Skills development is crucial to staying competitive at a job and advancing professionally. A personal skills audit can help you map out a plan for success, as it evaluates hard skills, such as coding or analytics, and softer skills like communication or networking capabilities.

By conducting an audit, individuals can identify areas of strength and focus on improvements to make an impactful difference in their career trajectory. The outcome is usually to obtain a promotion or a salary increase.

This could even open up fresh career opportunities by identifying organisations that best suit your interests and align with your career goals. Use this information strategically when applying for job roles. Matching and developing any potential gaps is a surefire way to stand out from other applicants.

Moreover, it pays to get ahead of the curve with a personal skills audit to stay competitive in this evolving job market. These audits allow individuals to gain insight into key skills needed to stay up-to-date and relevant in their field.

Show the hiring manager that you have what it takes for a desired role by highlighting your strengths and creating a compelling narrative. Make them see how your skillsets outweigh any experience gaps they might perceive, so they can trust in investing their energy into developing skills.

TimeTrack Timesheet tool can be useful in personal skills auditing, especially when assessing your time management and productivity skills. With this information, it’s easy to gauge where and how you spend your time to understand your efficiency gaps.

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TimeTrack Timesheet

Planning for a personal skills audit

The most important thing about a personal skills audit is honesty. Be transparent about your strengths and weaknesses to get the most value from this audit.

  1. Identify the purpose

Define the purpose of the skills audit. What skills need to be assessed? What are your goals? Are you looking to improve your skills for personal experience or professional reasons? Understanding your purpose will help create a more focused and meaningful skills audit.

  1. Define the scope

Determine the scope of your skills audit. Do you want to assess your technical skills, non-technical skills, or both? Which areas do you want to assess? Defining the scope will help you to create a more comprehensive and effective skills audit.

  1. Choose the assessment method

It’s possible to use various methods, including self-assessment questionnaires, interviews, peer evaluations and performance reviews. Choose the method that best fits your purpose and scope.

  1. Create a questionnaire

Develop a questionnaire or a comprehensive list of questions to help assess skills. Ensure the questions are specific, relevant and aligned with the purpose and scope.

  1. Assess complete skills

Answer the questions in the questionnaire or complete the chosen assessment method. Be honest and objective during the self-assessment to get accurate results.

  1. Analyse the results

Reflect on the results and consider how you can improve your skills.

  1. Develop an action plan

Create an action plan that outlines specific steps to improve your skills based on your analysis. Set achievable goals and deadlines for your plan.

  1. Implement the action plan

Implement the action plan by taking the necessary steps to improve skills. Review your progress regularly and adjust the plan as necessary.

Personal skills audit for team productivity

To remain competitive in the ever-evolving business landscape and capitalise on technological advances, assessing team’s skills should be a regular part of any organisation’s HR planning.

A comprehensive skills audit will help managers identify their staff’s specific expertise and where these talents are situated within departments or teams. It also offers valuable insight into how such audits can boost team productivity through the following:

Identifying skills gaps

Recognising potential skill gaps in your team allows everyone to actively strive for betterment and productivity. Through individual audits, each member can identify and develop areas of improvement that could benefit the whole group. Addressing these shortcomings with training or coaching is a surefire way to maximise everyone’s skillset, which results in greater returns across the board.

Better task allocation

Team members can work together more effectively when they know their talents. This allows them to get creative with task allocation. Example: problem-solvers could focus on specific projects while detail-oriented workers tackle quality control.

A productivity checklist will prevent feelings of being overstretched, overwhelmed and overworked. Ultimately, these teams will produce a higher output and be better equipped for success.

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Improved collaboration

A personal skills audit can be a powerful tool for teams in helping them recognise and tap into each individual’s diverse abilities, talents, and perspectives. Collaboration is maximised by fostering an atmosphere where everyone’s contributions are valued, leading to enhanced productivity that helps teams reach their goals faster and stay motivated.

Enhanced communication

Personal skills audits can help to build more robust team dynamics and communication. By identifying the talents of everyone in a group, individuals can better support one another. This technique provides helpful feedback rather than hindering collaboration for increased productivity.

Essential components of personal skills audit

A personal skills audit questionnaire aims to identify gaps and provide practical suggestions for filling them. There is no one set formula for what should be included in a questionnaire designed to conduct a personal skills audit. The components should be tailored to the audit’s specific purpose and the evaluated competencies.

  1. Personal information

Add name, age, gender, education and occupation, along with other basic personal details.

  1. Skills areas

Understanding and assessing one’s skillset is critical to achieving success. To gain an accurate view of capability, identify the essential areas to measure, including:

  • Technical skills audit

This process helps accurately evaluate technical know-how across various areas, from programming languages to cybersecurity. Through an auditing questionnaire explicitly tailored for an employee or organisation, you can tap into insight on developing those all-important competencies.

  • Non-technical skills audit

A non-technical skills audit is a great way to gain insight into one’s competencies and capabilities. This process can help to evaluate essential areas such as communication, leadership, teamwork, problem-solving and time management.

TimeTrack Leave Management tool can be helpful in personal skills auditing, especially when assessing an individual’s time management skills. Employees can track their time off and ensure they manage their time effectively.

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TimeTrack Leave Management

  1. Skill assessment questions

Assessing competency level in any skill can be difficult, but the right questions make it easier. Identify the behaviours and abilities you need to measure for each particular subject, then craft meaningful inquiries to give insight into an individual’s proficiency.

  1. Rating scale

Individuals can critically rate their proficiency in any skill area on a scale from Beginner to Expert, with 1 representing beginner and 5 for Mastery. With this simple rating system, anyone can quickly assess where they stand.

  1. Open-ended questions

Stimulate conversation and gain insightful answers by asking open-ended questions to unlock potential, identify unique talents and discover creative ways for individuals to grasp their abilities.

  1. Personal development plan

Organisations can use this section to craft a winning strategy – outlining steps to help them zero in on their employees’ skillset and achieve success.

  1. Follow-up questions

Encourage everyone to constantly reflect on their progress and pinpoint where they can hone in. Including follow-up questions will enable them to assess which areas need more work for advancement.


With a comprehensive skills audit, individuals can take the initiative to build and strengthen the team’s capabilities. Utilise existing skills and identify areas for growth through training programmes tailored specifically to their roles. The outcome should be to empower everyone with the resources needed for success.

Don’t forget that there are many options when it comes to honing in on specific skillsets. Make sure they align with business objectives for maximum benefit from the investment.

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Hibba Imran

Being a digital marketer, I have been working with different clients and following strict deadlines. For me, learning the skill of time management and tracking was crucial for juggling between tasks and completing them. So, writing about time management and monitoring helps me add my flavor to the knowledge pool. I also learned a few things, which I am excited to share with all of you.


What is the meaning of personal skills audit? ›

Personal Skill Audit simply means taking inventory of your skill set and level of skills proficiency. With a Personal Skill Audit, you get to know what skills you have, the skills you need to hone or acquire for your current or desired role.

How do you audit personal skills and expertise? ›

How To Create A Personal Skills Audit
  • Make a list of your skills. ...
  • Rate your expertise for each of the skills. ...
  • Write a list of jobs you would like to have. ...
  • Identify the skills required to do those jobs. ...
  • Spot any gaps between the skills you have, and the skills required to do your dream job.

What should be included in a skills audit? ›

Your skills audit will show you what skills and experience you need on the board, what you currently have, and where there are gaps. Combine these findings with your analysis of your diversity gaps and agree the range of skills, experience and characteristics you want to prioritise for your recruitment.

What is a personal skills audit and why should people conduct one? ›

Personal skills audits are helpful for an employee when identifying what job is best suited for them. It helps individuals assess their strengths and weaknesses for creating a career plan to achieve their goals. Group skills audit: This type of audit evaluates the skills and competencies of a team.

What does a personal skills audit look like? ›

A skills audit is a written document that clearly lays out all the skills you currently have and how advanced those skills are. It will also document what skills you need for your dream job, where the gaps are in your skill set and how you gain the skills you need.

Why is a personal audit important? ›

Personnel research and audits can help the human resource department to develop strategies to improve employee satisfaction and productivity. The data collected from these research efforts can help identify areas where employees struggle and what changes can be made to improve their satisfaction.

How do you describe personal skills? ›

Personal skills, also called soft skills, are abilities such as communication and teamwork that help you perform tasks and build relationships with others. These abilities can be valuable in many parts of life, including school, family relationships, friendships and your career.

How do I create a skills audit template? ›

A basic skills audit template
  1. Ensure you have the resources you need for processes such as surveys and data analysis, plus backing from the board or senior management. ...
  2. Compile a list of roles in the company, or in the work team for a project, including information about the departments they sit in.

What are the two types of skills audit? ›

There are two main types of skills audits: a personal skills audit and a group skills audit. A personal skills audit is also called a self-audit. It is performed by an individual in order to evaluate his or her own skills.

What are the 5 C's of audit? ›

As a guide for what details to include in the audit report, use the five “C's” of recording observations: criteria, condition, cause, consequence, and corrective action plans (or recommendations).

What are the five audit checklist? ›

What are the 5 steps to managing an Audit Programme?
  • Establish the audit programme objectives.
  • Prepare the audit plan.
  • Perform the audit.
  • Report the audit results.
  • Follow up on post-audit activities.

What is one of the most important skills an auditor should have? ›

Problem-Solving Skills

Auditors need to use their analytical skills to examine information, interpret it, and present innovative and alternative solutions to a problem. Innovative thinking — not to mention responsibility, ethics, and honesty — is what will get you respect in the business world.

What is the aim of skills audit? ›

The aim of a skills audit is to identify the existing set of skills within the organisation and the skills and knowledge the organisation will need in the future. Often, what employees may have to offer can lay hidden because organisations simply do not know how to access or harness it.

What is the value of skills audit? ›

Improved Workforce Productivity: A skills audit helps identify skill gaps and areas of improvement within the workforce. By addressing these gaps through targeted training and development initiatives, organizations can enhance employee competence and productivity, leading to improved business outcomes.

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